16th Urological Association of Asia Congress 2018
For Delegates / Chair / Speaker
   
For Delegates

REGISTRATION

Place:  1)  Event Hall,
1F Kyoto International Conference Center
2)  Foyer, B2F Grand Prince Hotel Kyoto
* On April 17th and 18th, you can register only at The Kyoto
International Conference Center
Opening Hours:
• Tuesday, 17 April: 13:00 - 18:00
• Wednesday, 18 April:    08:00 - 17:00
• Thursday, 19 April: 07:00 - 17:30
• Friday, 20 April: 07:00 - 17:30
• Saturday, 21 April: 07:00 - 17:00

SOCIAL EVENTS

  • Opening Ceremony
    Tuesday, 17 April 18:00 - 19:00
    Main hall, 1F Kyoto International Conference Center
  • Welcome Reception
    Tuesday, 17 April 19:00 - 21:00
    Swan Garden, 1F Kyoto International Conference Center
  • Wine and Cheese
    Wednesday, 18th April 16:00 - 17:000
    Event Hall / Annex Hall 1F Kyoto International Conference Center
  • Gala Dinner
    Thursday, 19 April 18:30 - 20:00
    Okazaki Park (Heian Shrine)
  • UAA/JUA Joint Faculty Dinner
    Friday, 20 April 18:30 - 20:30
    Prince Hall / Gold Room, B2F Grand Prince Hotel Kyoto

Category

Congress Registration
UAA Individual Member JPY 60,000
UAA Non Member JPY 70,000
Medical Staff / Resident JPY 40,000
Accompanying Person JPY 16,000
Lecture Course
UAA-EAU Young Urologist Section
(For those within 10 years after Urology
residency)
JPY 10,000
Nursing Program Free
Program Booklet
JPY 4,000 for a Program Booklet
Gala Dinner
JPY 5,000 for a Person
* Welcome Reception and, Joint Faculty Dinner is Free.

VENUE

Kyoto International Conference Center (ICCK) and The Grand Prince Hotel Kyoto (GPH) are located in north east area of Kyoto City. This area is surrounded by the grateful landscapes, the Takaragaike Park, Mt. Hiei, and natural scenery and seasonal transitions. Beautiful cherry blossoms will appreciate you in congress term.

Kyoto International Conference Center

Takaragaike, Sakyo-Ku, Kyoto 606-0001, Japan
Tel : +81-75-705-1229

Grand Prince Hotel Kyoto

Takaragaike, Sakyo-Ku, Kyoto 606-8505, Japan
Tel : +81-75-712-1111

BADGES

Access to all scientific events will only be possible with your personal badge which you will receive at the registration desk, located in the Event Hall (1F, ICCK) or Foyer (B2F, GPH). All participants are requested to wear their name badge throughout the congress.
There will be no replacement.

UAA Abstracts, the online abstract service provided.

You can use the online abstract service to search for abstract title and register for your schedule.

If you are using a browser:
Please access it from our website
(http://www2.convention.co.jp/16thuaa2018/index.html)

If you are using our mobile app (iOS or Android):
From the UAA Abstracts app, you can search for and view program information for our conference.

< Downloading the Application >
In the Apple Application Store or Google Play Store, search for "JUA Abstracts", then please download and install it.
You can open UAA Information from JUA application.
The app will be made available for download from the beginning or middle of April.
The app is free, although transmission rates will apply for the download.

The app can be used with:
iOS versions 10.0 or later, on an iPhone, iPad or iPod touch.
Android 4.0 or later, on smartphones or tablets.

SPONSORD SEMINAR

Lunch Session
Tickets for Lunch Session is provided as the following Schedule.

Tickets Place Tuesday, 17
April
Wednesday,
18 April
Thursday, 19
Apri
Friday, 20
April
Saturay,21
April
In front of Room F⋅G⋅H 1F
Kyoto International Conference Center
- 8:00 - 11:30 7:00 - 11:15 7:00 - 11:15 7:00 - 11:15
Foyer B2F
Grand Prince Hotel Kyoto
- - 7:00 - 11:15 7:00 - 11:15 7:00 - 11:15
General Information Desk 1F
Kyoto International Conference Center
8:00 - 11:30 - - - -

*All delegates are required to register for the tickets.
*Your ticket become invalid at the start of Lunch session.
*No ticket for Evening session.

CLOAK

Place:  1)  Event Hall
1F Kyoto International Conference Center
Place:  2)  Cloak
1F Kyoto International Conference Center
Place:  3)  Foyer, B2F Grand Prince Hotel Kyoto
*Provide storage for delegates’belongings.
*Please keep valuables to yourself.

REFRESHMENTS

Place:  Event Hall / Annex Hall,
1F Kyoto International Conference Center

Kyoto Traditional Crafts

Place: Annex Hall, 1F Kyoto International Conference Center
Opening Hours:
9:00-17:00
From Wednesday, 18 April - Saturday 21 April.

EXHIBITION

Place:  Event Hall / Annex Hall,
1F Kyoto International Conference Center
Opening Hours:
• Wednesday 18 April:    08:00 - 17:30
• Thursday 19 April: 08:00 - 17:30
• Friday 20 April: 08:00 - 17:30
• Saturday 21 April: 08:00 - 16:30

Wifi

Please feel free to use the venue wifi.

Kyoto International Conference Center
SSID: ICCK_Public_WiFi
PW: Password will not be required

Grand Prince Hotel Kyoto (April 19th -)
SSID: uaajua2018
PW: kyoto2018
※Please note that there are places where the connections are weak.

Travel Desk

The travel desk is located in the Event Hall, 1F Kyoto International Conference Center.
Opening Hours : 8:00-17:00 From 18th April to 21st April.

Filming and Recording

All actions of filming and recording without permission are forbidden.

Summoning of person

We do not announce names of people to summon them.
Please use the “Information Board” at the general information counter.

Smoking

All areas of the venue is smoke free. Please refrain from smoking in the venue.

For Chair / Speaker

For UAA/JUA International Oral Session Chairpersons

  • Please take the chairperson’s standby seat at least 15 minutes before the beginning of your session.
  • Please tell session staff your arrival when you take the chairperson’s standby seat.
  • Chairpersons are asked to remain within the time allotted for the session and each presentation.
  • During the Q&A period, please ask people with questions and/or comments to stand in line by the microphone in advance.
  • Each presentation in the Oral Presentation should be completed within 7 minutes (5 minutes for presentation and 2 minutes for questions and answers).

For Moderated Poster Session Chairpersons

  • Please visit poster registration at least 15 minutes before the beginning of your session.
  • Each presentation in the Moderated Poster Session should be completed within 5 minutes (3 minutes for presentation and 2 minutes for discussion).
  • Please begin your session on time. There is no announcement about your session.

For All Presenters

  • UAA/JUA International Oral / Moderated Poster Session language is ENGLISH.
  • Please report any conflict of interest (COI).
    Delegates who will be participating in the Poster Presentations or Oral sessions are requested to use the formats below (or similar), which are downloadable from the UAA 2018 congress website to declare COI inserting COI disclosures at the end of the poster/presentation slide.
   

For UAA / JUA International Oral Session Speakers

1. PC Preview

  • Please finish register your presentation slide in PC Preview at least 30 minutes before the beginning of your session and take the speaker’s standby seat at least 15 minutes before. Registration can do any PC center.
Place 18 April 19 April 20 April 21 April
Room K,
2F Kyoto International
Conference Center
7:00~17:00 7:00~17:30 7:00~17:30 7:00~17:00
Foyer, B2F
Grand Prince Hotel Kyoto
- 7:00~17:30 7:00~17:30 7:00~17:00

2. Presentation time

  • UAA / JUA International Oral : 5mins presentation and 2mins for questions and answers.
  • Moderated Poster : 3mins presentation and 2mins for discussion.

3. Presentation

  • Oral Presentations can only be made with Windows PCs (single screen only). Slide projectors are not available.
  • If your presentation file is made using Windows, each bring your own laptop or Media device (recommend USB memory) is available. If you bring data by Media device, to avoid the possible spread of computer viruses, Media device should scan your presentation files with updated anti-virus software.
  • If your presentation file is made using Macintosh, please bring your own laptop with a VGA adapter (recommend genuine product). Only Media device is not available.
  • The title of your presentation file should be “session title_presentation code_your name”.
    (e.g.: Urology_XX-001_John Smith).
  • In session, All equipment on stage will operate yourself .
  • Printed presentation slide prepare yourself if you want.

4. File Management by Media device (for Windows)

  • Presentation files must be in Windows PowerPoint 2010, 2013, or 2016.
  • The projection screen for your session has XGA resolution (1024×768 pixels).
  • To avoid display problems with your presentation, use only standard OS fonts such as Arial·Arial Gothic·Century·Century Gothic
  • You can use audio or video in your presentation. If you use video which is encoded with a specific codec in your presentation, we recommend you bring your own PC. We also recommend any video data to be in WMV or MP4 format which can be played on Windows Media Player 11.
  • All data files should be in one folder, including any reference files such as video files. Please check your data by another PC which files can open or not.
  • In presentation, Presenter should be operate keypad/mouse with monitor. Please be avoided to use a function of [Presentation Tools] in PowerPoint (or keynote of Macintosh), for the purpose of keeping the programs smoothly. Therefore the slide show is mirrored.
  • Any copies of your presentation data which the Secretariat has received will be deleted after the meeting.

5. Notice when you bring your laptop

  • Please bring a Media device for backup data.
  • Please bring a power adapter if you intend to use your own laptop.
  • Connect a projector neither DVI nor HDMI. ONLY VGA IS AVAILABLE. Might be necessary to prepare a VGA adapter although it is a Windows PC.
  • Please bring your laptop to operate sheet yourself at least 20 minutes before the beginning of your session. Laptop will return after your session in operator sheet.
  • Please turn off a function of screen saver and energy saver. (As well as hot corner of Macintosh)
  • In presentation, Presenter should be operate keypad/mouse with monitor. Please be avoided to use a function of [Presentation Tools] in PowerPoint (or keynote of Macintosh), for the purpose of keeping the programs smoothly. Therefore the slide show is mirrored. Please don’t bring up your laptop on your stage.

For Moderated Poster Session Speakers

Generally, revision is not available after registration term (also congress term).
All poster sessions set up (printing, posting, removal) will be done by secretariat.
You don’t need to bring your poster data by yourself in poster session.
If you couldn’t pre-register until April 3rd, refer to the sample and print/ post yourself.

1. Presentation time
3minutes presentation and 2minutes for questions and answers

2. Moderated Poster Session
Please arrive before your poster at least 15minutes before the beginning of your session. Please be careful not to go to another session place. There are 2 poster session areas. Please check your presentation place and time in this program.

3. Schedule
• Moderated Poster

Place View discussion Removal
Annex Hall,
1F Kyoto International
Conference Center
8:00~10:45 10:45~11:45 11:45~12:00
12:00~15:00 15:00~16:00 16:00~16:30

• Unmoderated Poster

Place View Removal
Event Hall,
1F Kyoto International
Conference Center
8:00~11:30 11:30~12:00
12:00~16:00 16:00~16:30
* Best Abstract Award will be selected from each session (Moderated / Unmoderated Poster). To receive the Award, they need to attend the Gala Dinner.
* There will be "Wine and Cheese" time after the Poster Presentation.
Place : Event Hall / Annex Hall (Poster Venue)
Date and Time : 16:00-17:00, 18th April.
Poster Print Service

1. About poster printing service

To use this service, pre-registration of poster data is required.
The Congress Secretariat will do everything - outputting, posting, and removing of registered posters.
Be sure to pre-register poster data within the registration period.
If you do not use this service, output, post, and remove posters by yourself.

2. Poster data registration period

March 13, 2018 - noon of April 3, 2018
Poster Data Registration has closed.

3. About poster data registration

  1. Regarding the login ID and password, we will individually contact you via email.
  2. Click the [Poster data registration] button on this page below for registration.
  3. In principle, replacement or modification of data is not at all possible after the registration period (including the duration of the Annual Meeting). Also, poster data does not need to be brought to the Meeting site.
  4. Upon the completion of registration, a confirmation-of-receipt mail will be automatically sent.
    Thereafter, the Support Desk will send information on the confirmation screen. Be sure to confirm and modify the data during the aforementioned period.
  5. Ask technical questions to technical staff at the Support Desk.

4. About poster data production (be sure to read) and conflict of interest

  1. Use PowerPoint to produce poster data.
    The compatible versions are 2010, 2013, and 2016 of Windows and 2011 and 2016 of Mac. (Windows 2010 is recommended)
    1.  The registered data is converted, and a poster will be produced as shown in the figure below. In the case of ①, the width and height of the PowerPoint slide are 90 cm and 140 cm, respectively, and the number of slides is one.
    2.  In the case of ②, the width and height of the PowerPoint slide are 90 cm and 70 cm, respectively, and the number of slides is two.
    3.  In the case of ③, the size of the PowerPoint slide is 4:3 (“Standard (4:3)” or “On-screen Show (4:3)” ), and the number of slides is three to eighteen.
  2. The Congress Secretariat will prepare the presentation title, the principal presenter name, and coauthor name. (Created based on the information provided at the time of presentation registration)
    Do not include the abstract title and names in the poster data. (They will be displayed at a different location in the browsing data.)
  3. Use an OS-standard font:
    (English: Century, Century Gothic, etc.)
  4. Poster data will be converted into an image to maintain the layout.
    Movies, screen transition animations, and on-page animations cannot be used.
  5. Use half-width alphanumeric characters for the file name of poster data.
  6. Ensure the maximum volume of poster data is 50 MB.
  7. In addition to poster data, registration for conflict of interest (COI) is required.
  8. Produce a PowerPoint slide for COI disclosure in another file so that the size is 4:3 (“Standard (4:3)” or “On-screen Show (4:3)” ).
    The COI will be displayed at the lower portion of the poster or in the browsing data.
    Download the PPT sample for COI disclosure here.
    For details, see “Conflict of Interest” on the homepage of the Urological Association of Asia Congress.
 
Example slide
   
For a presentation adopted as a presentation for the Congress Award (poster), use the “Disclosure of Conflict of Interest (COI) (.ppt) [English].”

5. Sample of posted data (viewing screen sample)

Please note that the poster size is different between the Poster Print Service and the General Information Page.
When you use the Poster Print Service, you don’t need to prepare for the Abstract Title itself. Please include Abstract Title and COI in your poster.
When you don’t use the Poster Print Service, you need to bring your Abstract Title with you. We only prepare your Abstract Number.
After the Poster Print Service registration deadline, we can’t accept any changes. If you have any changes after the deadline, please bring your poster with you. In that case, you need to post it and remove it by yourself.

Inquiries regarding poster printing service data registration

Poster Printing Service Support Desk of the UAA2018

If you have any technical questions, please contact us via the inquiry form.

E-mail : jua@mdpj.jp

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