3rd International Conference of Federation of Asian Clinical Oncology (FACO)

October 29(Thu) - 31(Sat), 2015 Kyoto International Conference Center

To Presenters, Moderators and Chairpersons

Instruction for Presenters

1. Presentation Formats

1) FOR: Keynote Lecture (KL), Special Session (SS), International Symposium (TIS), ASCO/JSCO Joint Symposium (ASJS), ECCO/JSCO Joint Symposium (ECJS), ESMO/JSCO Joint Symposium (ESJS), FACO Symposium (FS), Special Seminar (SP), Symposium (S), Organ Symposium (OS),
  • Please provide a PC-based presentation.
  • Presentation Time: Please follow the instructions of the moderator (Presentation time has been informed by the secretariat prior to the congress)
  • Presentation Method: Please refer to section, “II-2. PC-based Presentations”.
2) FOR: Workshop (WS), FACO International Workshop (FWS)
  • Please provide a PC-based presentation.
  • Presentation Time: 6 minutes talk and 2 minutes Q&A
  • Presentation Method: Please refer to section, “II-2. PC-based presentations”.
3) FACO Surgery Session (FSS)
  • Please provide a PC-based presentation.
  • Presentation Time: 10 minutes talk and 2 minutes Q&A
  • Presentation Method: Please refer to section, “II-2. PC-based presentations”.
4) International Session - Poster (ISP)
  • Please provide a paper-based poster presentation. You can also view the poster data by e-Poster at the Exhibition area.
  • Presentation Time: Free discussio
  • Presentation Method: Please refer to section, “II-3. Poster presentations”.

2. PC-based Presentations

  • We ask all speakers come to the “PC Center” (the facility where you are presenting) and sign in.
  • After previewing your data, please come to the “Next speaker’s seat”, located at the left-front of each session rooms, at least 20 minutes before your presentation
Place:

PC Center #1: Room H (1F, Kyoto International Conference Center)
PC Center #2: area in front of Room 19 (B2F, Grand Prince Hotel Kyoto)

Opening Hours:
October 29 (Thu.) 7:00 – 17:00
October 30 (Fri.) 7:00 – 17:00
October 31 (Sat.) 7:00 – 14:00
Technical Instruction:
i) Data Preparation

If you are bringing your presentation data with a recording-media:

  • Power Point presentations on USB memory stick or CD Rom must be delivered at the PC Center in the facilities where you have your presentation, at least one hour before the beginning of your session. Please, also, bring the backup data in case.
  • Presentations will run on PowerPoint 2013 with a projector resolution of 1024 x 768 pixels in 4:3 format (not 16:9).
  • CD-RW, MO, FD, ZIP and Blu-ray are NOT acceptable.
  • In the PC Center, a technical staff will assist the speaker with the transfer of his or her presentation into the central congress network. When the transfer is complete, the technical staff will perform a quick run of the presentation with the speaker to check whether the presentation runs correctly, as well as all parts of the presentation are copied.
  • Presentation data should be scanned by using the latest definition of anti-virus software.
  • Please make your presentation data not larger than 500 MB.
  • Windows 7 and PowerPoint 2007, 2010 and 2013 will be used for presentation.
  • If your data is created by Macintosh, please bring your own laptop. Macintosh data can be opened by Windows PC, however the data may show differently.
  • Try to avoid use of non-Standard Windows fonts.
  • If using audio and video in your presentation, please inform a technical staff when you preview your presentation data at PC Center. All related data must be in the same folder of the PowerPoint presentation. Please also have a backup copy for yourself.
  • WMV format is recommended for video.
  • Your data will be deleted from the server when the congress is over.
ii) Bring your own laptop

If you are bringing your own laptop for your presentation:

  • Power Point presentations in your laptop must be delivered at PC Center in the facilities where you have your presentation, at least one hour before the beginning of your session.
  • Presentations will run on PowerPoint 2013 with a projector resolution of 1024 x 768 pixels in 4:3 format (not 16:9).
  • The MiniD-sub15 pin can be used, however other types of connector cannot be used. Please bring your connector if your laptop requires any specific connector.

    MiniD-sub15pin/Samples of connector

  • Please name your presentation data “(presentation number) (name) (venue number)”. Example: O2-2 Yokohama Taro 3
  • If audio and video are included in your presentation, please inform a technical staff when you preview your presentation data at PC Center. All related data must be in the same folder of the PowerPoint presentation.Yourpresentation must be copied in the folder before being included in the presentation.
  • Please do not forget remove your screen savers, power saving settings and boot password in advance.
  • Please make sure to bring AC power cord.
  • Please come to the operator desk at the left-front of your session room and hand in your laptop to the operator at least 20 minutes before your presentation. Your laptop will be returned to you at the operator desk after your presentation is delivered.

3. Poster Presentations

1) Poster Panel Instruction
  • The poster panel, as illustrated on right, will be provided for each presentation.
  • The abstract number will be displayed at the left-top side of the panel. Please prepare your abstract title, author’s name and affiliation (70 cm x 20 cm)
  • Please prepare your poster 90 cm x 170 cm, at maximum.
  • In principle, poster data cannot be modified or replaced after the e-Poster registration period (including during the congress).
  • Any posters remain displayed on the panel after the removal time will be disposed by the congress secretariat.

    Poster Panel

2) Display / Presentation Schedule
Presentation
Number
Date Mounting Viewing Free
Discussion
Removal
P-1 –
P52-9
Oct. 29
(Thu.)
8:30–11:00 11:00–17:30 17:30–18:30 18:30–19:00
P53-1 –
P103-11
Oct. 30
(Fri.)
8:00–11:00 11:00–17:00 17:00–18:00 18:00–18:30
P104-1 –
P149-9
Oct. 31
(Sat.)
8:00–11:00 11:00–13:20 13:20–14:20 14:20–15:00
3) Presentation Method
  • Free discussion will take place in the area around the posters at a designated time with a moderator (The poster session will not be moderated by chairpersons).
  • Please be sure to receive a ribbon at the poster registration desk in advance, and wear it during the discussion time.

4. Disclosure of conflicts of interest related to presentation abstracts
(Conflict of Interest:COI)

Cancer research through industry-academia collaborative study does not only return the results of study obtained through academic and ethical responsibility to society (public interest) but sometimes it also provides some reward to the scholar in the form of money, status, and rights and concessions (private interests). If these two kinds of interest occur at the same time with respect to an individual scholar, we call this a conflict of interest.

In the October 2007 conference, this society adopted the “Guidelines on Conflict of Interest in Clinical Cancer Research” and, to ensure fairness in clinical research conference presentations, has required presenters to self-report conflicts of interest since the 2008 conference.

In addition, the “Guidelines on Conflict of Interest in Cancer Research” came into effect from April 2013, requiring management of all conflicts of interest in medical research (life science research, basic medical research, clinical medical research, and clinical trials) as well as clinical research. Those planning to make a presentation at this conference have already registered the lead presenters’ conflicts of interests in the two years prior to abstract submission. We also ask you to disclose such conflicts of interest in the last part of your slides or posters in your presentation (The COI of co-presenters do not have to be disclosed).

A conflict of interest arises when the presenter receives 1 million yen or more annually as compensation for executive and/or advisory roles, stock market return, or royalties, or a speaking fee or a manuscript fee of 500,000 yen or more, or research funding of 2 million yen or more from a specific company or organization. Please refer to the guidelines published on the Japan Society of Clinical Oncology website for further details (http://www.jsco.or.jp/english/index/page/id/52).

Chairs and Moderators

Chairs and Moderators are requested to take their seats in the designated location at session rooms, at least 15 minutes before the sessions start. The session room staff will confirm your name and inform you with the information of the session, if needed. Progress will be at your discretion, however we ask for your cooperation for punctuality.

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