Registration
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Pre-Registration has been closed.

As our late pre-registration has been closed at November 5, we decided to accept of "On-Site 1 Day Pass". This is the primary registration fee of On-Site registration drop to half its usual fee. When people who missed the pre-registration or can participate in just a day, please take advantage of this and join our Congress.


*Registration Desk
Registration desk is located at the main entrance on the 1st floor at Kyoto International Conference Center.
On-site registration hours are set for :
Nov. 24 (Sat) 12:00-18:00
Nov. 25 (Sun) 7:00-17:00
Nov. 26 (Mon) 7:00-17:00
Nov. 27 (Tue) 7:00-15:00

Registration Fee

Registration Fee is collected in Japanese Yen (JPY). To view a currency calculator, click here.

Category Late Rateclose On-Site 1 Day Pass
(per day)
From October 1, to
November 5, 2012
Delegates 36,000 JPY 40,000 JPY 20,000 JPY
Paramedics 20,000 JPY 24,000 JPY 12,000 JPY
Students * / Residents * 8,000 JPY 8,000 JPY -
Participants from Financial Support Countries ** 8,000 JPY 8,000 JPY -
Accompanying Persons *** 20,000 JPY 24,000 JPY -
  • Healthcare professionals including physicians, dentists and scientists.
  • * An official letter from their head of department confirming their status or a copy of ID is required to send to the Registration Division by e-mail or fax.
  • ** Refer to the section below List of Financial Support Countries.
  • *** Accompanying persons must be a family member of the registered participants.

The Registration fee Includes

Regular Participant
Admission to:
  • Opening Ceremony, Welcome Reception and Closing Ceremony
  • All Scientific Session
  • Exhibition Area
  • Sponsored Morning, Luncheon and Evening Seminars
Congress Kit, Program Book and Abstract Book
* 1Day Pass is only valid for the day you purchased the pass for access.
Accompanying Person
Admission to:
  • Opening Ceremony and Welcome Reception
  • Exhibition Area

Payment Method

All payment must be made in Japanese Yen by:

  • Credit Card (Visa, Mastercard, American Express, Diners Club, and JCB)
  • Bank Transfer

Bank account information is provided on the last page in on-line registration and an automatic E-mail will be sent to you upon completion of on-line registration.
* Bank transfer must be arranged within 7 days after registration.
* Please note that ALL transfer charges must be paid by participants.

When arranging a bank transfer, the following information is required on the remittance form:

Overseas remittance:
Include your application number (issued upon completion of on-line registration) and the participant's full name
Domestic remittance:
Include the participant's full name in the sender's field

Confirmation of Registration

Registration Confirmation and receipt will be available to download and print out from the registration page of the congress website after payment is confirmed. Personal ID and password set at first log-in will be required again.

Please remember to take your registration confirmation to the congress venue to pick up your congress kit upon arrival.

**NOTE**
  • If you select bank transfer, printout of confirmation can be made after the registration division has confirmed the payment. The registration division will inform you by e-mail when the printing is possible.
  • Registration confirmation can be printed as many times as you want at any time by November 27, 2012.
  • A receipt can only be printed once. Please inquire the registration division if you failed to print.

Cancellation & Refund Policy

  1. Cancellation must be notified in writing to the Registration Division by e-mail to reg-9idfwpr-4aasd@convention.co.jp.
  2. All refunds will be made after the Congress for administrative reason.
Please be note the following cut-off date for cancellation.
By August 31, 2012 -------------- Full Refund (4,000 JPY will be subtracted, without any exception, for administrative handling charge.)
From September 1, 2012 ------- No Refund

View or Modify your Existing Registration

A change cannot be made on the on-line registration system after the completion of registration.
If you have any changes in your registration, please inform the registration division by e-mail.


List of Financial Support Countries

Afghanistan Gambia, The Myanmar
Bangladesh Guinea Nepal
Benin Guinea-Bisau Niger
Burkina Faso Haiti Rwanda
Burundi Kenya Sierra Leone
Cambodia Korea, Dem Rep. Somalia
Central African Republic Kyrgyz Republic Tajikistan
Chad Liberia Tanzania
Comoros Madagascar Togo
Congo, Dem. Rep Malawi Uganda
Eritrea Mali Zimbabwe
Ethiopia Mozambique  

Visa Information

A visa is required for citizens of countries and regions that do not have visa exempt agreements with Japan.
Visa process differs from country to country. Please contact the Consular Section of the Embassy or Consulate General of Japan nearest you for inquiry.

The standard processing period is five working days. However, if any kind of checking is required (the submission of additional documents, an interview with the applicant, inquiries, etc.), the examination may take longer than five working days (from several weeks to several months) so it is recommended that you make the application with plenty of time.

For more information, please visit the Japan's Ministry of Foreign Affairs site.

* Note:
If you are required to submit VISA supporting documents issued by Congress Organizer, please contact our Registration Division (reg-9idfwpr-4aasd@convention.co.jp) with your registration number, starting with r. The completion of registration and payment for the congress is required for issuing those documents.
Please note that you will be charged for the issuing fee of JPY 5,775 and actual shipping cost after October 1.

Contact for Registration

9th IDF-WPR Congress & 4th AASD Scientific Meeting Registration Division
c/o Japan Convention Services, Inc.
Koshin Bldg.2F, 2-2 Kandanishikicho, Chiyoda-ku, Tokyo 101-0054, Japan
Tel: +81-(0)3-3508-1250
Fax: +81-(0)3-5283-5952
E-mail: reg-9idfwpr-4aasd@convention.co.jp

Office our: 10:00 - 17:30 UTC +9, Monday through Friday



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