8th International Forum on Rheumatoid Arthritis 2016

21st Fri.-22nd Sat.October,2016 Tokyo

●Chair  Kazuhiko Yamamoto

Department of Allergy and Rheumatology
Graduate School of Medicine, The University of Tokyo

●Venue  Shinagawa Prince Hotel

General Information

 8th International Forum on Rheumatoid Arthritis (IFRA 2016)

DATE

21st Friday – 22nd Saturday, October, 2016

VENUE

Shinagawa Prince Hotel
Main Tower 12th Floor Room “Silver 12”
10-30 Takanawa 4-chome, Minato-ku, Tokyo, 108-8611 Japan
http://www.princehotels.com/en/shinagawa/

LANGUAGE

English

CHAIR

Kazuhiko Yamamoto M.D., Ph.D.
Professor, Department of Allergy and Rheumatology
Graduate School of Medicine, The University of Tokyo

COMMITTEES

Organizing Committee
(International)
Zhanguo Li (China)
Lars Klareskog (Sweden)

(Domestic)
Yoshinari Takasaki (Japan)
Tsuneyo Mimori (Japan)
Tsutomu Takeuchi (Japan)
Hisashi Yamanaka (Japan)
Yoshiya Tanaka (Japan)
Keishi Fujio (Japan)
Kanae Kubo (Japan)

CONGRESS SECRETARIAT

c/o Japan Convention Services, Inc.,
Daido Seimei Kasumigaseki Bldg. 14F
1-4-2 Kasumigaseki, Chiyoda-ku, Tokyo 100-0013, Japan
TEL: +81 3-3508-1214 FAX: +81 3-3508-1302
E-mail: ifra2016@convention.co.jp

 General Information for Participants

Language

The congress official language is English. Simultaneous translation will not be provided.

Admission to Sponsored Seminar (Morning・Luncheon・Evening Seminar)

No ticket for sponsored seminar will be distributed. Please enter the lecture hall whenever convenient to you.

Lunch

Lunch will be provided at the luncheon seminars on a first-come, first-served basis. Lunch boxes with vegetarian meal will be also available limited in quantity.

Photography and Video Shooting in Conference room

Photo shooting and video recording are prohibited in the lecture hall during all sessions.

Cloakroom / Left Luggage

A cloakroom is available at the 2nd floor in the Main Tower, Shinagawa Prince Hotel, to keep your coats and bags free of charge.

Social Events

  • Opening Ceremony
    Date&Time: 21st October, Friday 9:50–10:00
    Venue: Room “Silver 12”, Main Tower 12th Floor, Shinagawa Prince Hotel
  • Welcome Reception
    Date&Time: 21st October, Friday 20:00~22:00
    Venue: Room “Opal 17”, Main Tower 17th Floor, Shinagawa Prince Hotel
  • Closing Ceremony
    Date&Time: 22nd October, Saturday 17:00~17:15
    Venue: Room “Silver 12”, Main Tower 12th Floor, Shinagawa Prince Hotel

Award

Young Investigator Award is a prize for the best abstract submitted to the IFRA2016 by applicants under the age of 45 (at the time of congress), and the winner will receive a prize. Awarding ceremony will be placed during the Welcome Reception on 21st Friday, October, 20:00~22:00.


 Instruction for Chairs and Speakers

Scientific Programme

■ Chairs
Please be seated on the chair's standby seat 10mins before your presenting session.
Please proceed with the session in a punctual manner.

■ Speakers
Please be seated on the speaker's standby seat 10mins before your presenting session.
Please proceed with the session in a punctual manner.

Data for Presentation

All speakers are requested to come to the PC operation desk located in the front-left in the session room at least 15 minutes in advance to their presentations to verify if the data functions properly on the equipment provided. No revise or change can be made at the PC operation desk.

Projector with resolution XGA (1024×768dpi) and one screen are set in the stage to be used for presentations.

1) Presentation Data by PowerPoint

  • Bring your presentation data on a Windows readable USB flash Drive or CD-ROM. In case you use animation, you should bring your own laptop and make sure that the data is applicable to Windows Media Player.
  • Make sure that you close or “finalize” your presentation file when create a CD. If you omit this step, you cannot access the CD from any other computer.
  • Only the standard fonts (e.g., Times Roman, Helvetica, Arial, Times New Roman) are accepted for your presentation file, and unusual fonts may not be displayed properly on the computers in session room.
  • Include any external files utilized e.g. movie files in the same folder as your presentation. Copy the entire folder to the USB flash Drive or CD-ROM.
  • Video clips (other than certain animated gif files) are not embedded in PowerPoint presentations; you will need to bring the separate video files (WMV type is recommended) with you and submit them along with your presentation file.
  • Please name the file as: "Session name_presenter name.ppt (if Windows2010/2007, pptx)".
  • In order to avoid virus infection, please scan your data with updated anti-virus software beforehand.

Users of Macintosh Computers:
You should bring your own Macintosh since there would be technical issues that can arise when PowerPoint files created on a Macintosh are run on a Windows PC.

2) Presentation Data by Laptop

  • Speakers using their own laptops MUST HAVE a VGA D-sub 15pin female output. Special video output cable is required for some laptops to use the D-sub 15pin to connect to external monitors and data projectors. Please note that we are not equipped with that special cable and you must bring it in case it is necessary.
    D-sub 15pin
  • The laptop output resolution should be no more than XGA (1024 x 768). The higher resolutions than the native resolution (1024 x 768) would possibly lose some information or not project by forcing the data projector into a compression mode.
  • Please name the file as: "Session name_presenter name.ppt (if Windows2010/2007, pptx)" and save it to the desktop or create a shortcut on the desktop.
  • You should have your data backed up in case of computer trouble.
  • Please turn off the screen-saver or energy saving mode beforehand

Poster Session

■ Presenters
Please stand by the position 5mins before the time session starts.
The session is free discussion style, and please proceed with the session in a punctual manner.

1) Presentation Guideline

  • Poster presenters are requested to follow the schedule below in mounting posters on their assigned board. The poster program number will be posted on your assigned board.
  • Please present a label showing the title of poster as well as the speaker’s affiliation and name.
  • A sign for the poster number will be prepared by the congress.
  • Pins used for mounting will be available at the venue.

2) Lengths of Presentation

- 60 minutes
21st October, Friday 18:50~19:50

3) Presentation Materials

  • Posters should be brought to the congress by presenters and not mailed, as the congress cannot be responsible for any loss or mishandling.
  • Please refer to following poster image for preparing materials.

<Poster panel board>

ポスター

4) Schedule for Mounting Posters

Date Set-up Time for PosterSession Removal
21st October, Friday 8:30~17:40 18:50~19:50 20:00~22:00
22nd October, Saturday - - 17:15~17:45

Please mount posters during recess after the time the scientific sessions start.

Please note that all the posters remain after removal time will be removed and disposed by the secretariat.


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