RNA2016 June 28 to July 2, 2016 Kyoto, Japan The RNA Society Japan RNA

Instructions for Authors/Presenters

Moderators

All moderators are asked to be in their session room no later than 15 minutes prior to the session. Moderators should make effort to maintain the time schedule in cooperation with the time keeper, and give warnings to the speakers, if needed.

Speaker Ready Desk

There is no Speaker Ready Desk room at the venue.
Please register your presentation slides at the operator’s desk in your session room at least 30 minutes before your session in advance of your presentations to verify if the data functions properly on the equipment provided.

Operating hours

June 28, Tuesday Main Hall 18:00-21:00
June 29, Wednesday Main Hall 8:30-17:00
  Room A 12:00-19:00
  RoomD, E, C-1, C-2 16:00-19:00
June 30, Thursday Main Hall 8:30-17:00
  Room A 12:00-19:00
  RoomD, E, C-1, C-2 16:00-19:00
July 1, Friday Main Hall 8:30-12:00
July 2, Saturday Main Hall 8:30-17:00
  Room A 13:00-17:00

PowerPoint Presenters

Your presentation should be prepared in Power Point 2003, 2007, 2010 or 2013.
Please set your slides size to "On-screen show (4:3)".
Please bring your presentation data on a USB Memory stick. In case using a video files, you should bring your own laptop and make sure that the data is applicable to Windows Media Player. The Laptop MUST HAVE a VGA D-sub 15pin female output. Only the standard fonts with Windows 7 (OS) (e.g., Arial, Arial Black, Century, Century Gothic, Times New Roman) are accepted for your presentation file, and unusual fonts may not be displayed properly on the computers in session rooms.
Include any external files utilized (e.g. movie files) in the same folder as your presentation file. Copy the entire folder to the USB flash Drive.
Video clips (other than certain animated gif files) are not embedded in PowerPoint presentations; you will need to bring the own laptops and the power cable.
Separate video files (WMV type is recommended) and submit them along with your presentation file. In order to avoid virus infection, please scan your presentation file with updated anti-virus software beforehand.

Important note for Macintosh users

You should bring your own Macintosh since there would be technical issues that can arise when PowerPoint files created on a Macintosh are run on a Windows PC.
Speakers using their own laptops MUST HAVE a VGA D-sub 15pin female output. Special video output cable is required for some laptops to use the D-sub 15pin to connect to external monitors and data projectors.
Please note that we are not equipped with that special cable and you must bring it in case it is necessary. The laptop output resolution should be in XGA (1024×768). The higher resolutions than the native resolution (1024×768) would possibly lose some information or not project by forcing the data projector into a compression mode.
You should have your data backed up in case of any computer trouble.
Please turn off the screen-saver and energy saving mode beforehand.

Poster Session

Display

  • Please refer to following panel image for preparing your poster.
  • Please prepare a label showing the title, institution and authors’ name with the size of 700mm width x 20mm height.
  • The above label is NOT necessary if your poster is made in one sheet and it includes the above information.
  • Pins for mounting will be available at the venue.
  • Posters should be brought to the conference and not mailed, as the organizing committee cannot be responsible for any loss or mishandling.
  • Your poster number will be prepared by the RNA2016 secretariat.
[Poster Panel Image]

Poster Panel Image

Presentation schedule

Presenters are requested to follow the schedule below in mounting their posters on their assigned boards. A poster program number will be posted on each poster board.

Poster Session 1 (Odd Numbers)
Mounting: 13:00-19:30 June 29, 2016
Discussion time: 20:30-23:00 June 29, 2016

Poster Session 2 (Even Numbers)
Mounting: 13:00-19:30 June 30, 2016
Discussion time: 20:30-23:00 June 30, 2016

For speakers of Poster Session 1
Please remove your poster(s) after the discussion time to 13:00 June 30, 2016.
For those who have not removed poster(s) until 13:00 June 30, the conference secretariat will keep it at the secretariat room “RoomH” until 17:00 July 2, 2016.
*Please note that the secretariat will discard any posters that have remained at roomH after 17:00 July 2.

For speakers of Poster Session 2
Please remove your poster(s) before 10:00 July 1, 2016.
For those who have not removed poster(s) until 10:00 the conference secretariat will keep it at the secretariat room “RoomH” until 17:00 July 2, 2016.
*Please note that the secretariat will discard any posters that have remained at roomH after 17:00 July 2.

Award Ceremony

Awards will be given to presentations which suggest a significant contribution through research or clinically innovative techniques to the fields.
Prize-giving ceremony will be held at the Main Hall from 17:15-18:15.

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